Employers

Employers are where a carpool program grows: they have the staff, the shift schedules and often a reason to care about parking and turnover. The dashboard gives each employer its own join code and its own view.

Join codes

Each employer has one join code, a short word its staff type into the app when they join (MONTAGE). The code:

• counts the participant under that employer in every report,
• shows them on the employer's own dashboard.

Codes are letters and numbers only, at least four characters, and case doesn't matter in the app. Choose something staff will recognise. If a code spreads beyond the employer, Replace code gives it a new one: everyone already enrolled stays, and the old code stops working.

The program also has its own code (ONELESSCAR in the demo) for individuals who work for an employer not in the program. They appear as Individuals.

Adding an employer

Program staff: Employers → Add an employer. Give the name, the join code and, if you know it, roughly how many staff it has. The headcount is used only to show participation as a share of staff.

Employer dashboards

An employer contact signs in to the same dashboard and sees only their employer: the Overview, Participants, Rewards and Reports, filtered to their people. They cannot see other employers, the program settings or the review list, and they cannot mark rewards sent.

Employer contacts see first names (when participants gave one), the area each participant commutes from, and trip counts. They never see routes, times of individual trips or anything else about where a person went. See Privacy and data.

Posters

Print poster on the Employers page makes a one-page, letter-size poster with the employer's code and the four steps to join. Good places: break rooms, staff housing laundry rooms, the employee entrance, time clocks, and the Four Corners and Gallatin Gateway bus stops.

Bringing a new employer on

What tends to work:

1. A conversation with whoever owns staff transport or HR: what they spend now on shuttles and vans, and whether parking or turnover is a problem.
2. Their join code and poster, and a line in their new-hire packet.
3. An offer to fund or add to the reward for their own staff, which they can see on their dashboard.
4. After a month, their dashboard numbers in front of them.